All About Facebook Events: Public, Private, People, Pages, & Groups!
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All About Facebook Events – Updated for 2016

Posted in Insights — March 17, 2016

Here’s the latest and greatest advice about Facebook events, complete with updated screenshots. Topics include how to create a private or public event from your personal page, a public page, or a Facebook group.

I. CREATING AN EVENT FROM YOUR PERSONAL PAGE
Includes instructions for both public and private/secret events!

1. Go to your Facebook Homepage. Click “Home” on the upper right-hand corner of the screen:

Facebook Home

2. Click on your “Events” from the left-hand column:

Facebook Events

3. Click “Create Event”

click create an event

4. Choose “Create Public Event” or “Create Private Event”.
You can only choose this once, so be sure you select which option is best for you.

Choose public or private

If you select Public: Anyone on Facebook will be able to see the event, even if you are not friends with them.
If you select Private: Only people invited to the event will be able to see it. If you choose not to invite someone, don’t worry – they’ll NEVER be able to see anything about the event in their feed, and they will never get any notifications about it. Ever.

5A: Private Events: Complete Event Attributes + Allow Others to Invite (or not)
IF you check the box to allow other people to invite their friends, keep in mind that this gives you less control over “privacy”. Now, anyone could potentially be invited. But again – only those who are invited can see the event.

add event photos, times, descriptions, address

Once created, go ahead and invite your friends. You can always edit the event details if you think of other things you want to change or add. To get people excited, maybe post a photo to the event wall, or write something else in a different post!

invite friends

You can also choose to add co-hosts. Go ahead and click “Edit Event”, and then you’ll see where you can invite other friends to co-host the event. If you make someone a co-host, they’ll be able to invite their own friends and edit all event details.

add a co-host

5B. Public Events: Complete Event Attributes (photos, description, etc)

The options for public events are a little different from private ones – you’ll notice that the initial event creation screen doesn’t give you the option to allow guests to invite people. Because if you really think about it, that would result in total anarchy!

public event creation

You’ll also notice above that you can add tags that describe your event.  This can be useful if you really want to try to get the word out, but is probably more likely to be used by businesses than for personal events.

After your event is created, you’ll be given the option to add co-hosts. This will allow them to invite their own friends to the event.

add co hosts

 

II. CREATING AN EVENT FOR A FACEBOOK PAGE YOU MANAGE
You can only create public events for Facebook pages. It’s not possible to create private events – everything is public by default on every Facebook page.

The process is very similar to the above steps.  You can navigate to your Page and hit “Create Event”:

create event from public page

Go ahead and fill out event details as usual.
 You’ll notice that Page Events have additional options that include:

– Adding other co-hosts
– Allowing anyone, or just hosts, to post to the event wall
– Selecting a category
– Including a URL link to your website (for ticket purchases, etc.)

create event from Facebook page

Another cool option is that you can choose not to publish the event right away, but rather “Save as a Draft”, or “Schedule” to be published later.

save as a draft or schedule the event

 

Once your event is created, don’t forget to invite people!  Just because you create it for a page doesn’t mean page members are automatically invited.  You must choose invitees from your list of friends.  You can add co-hosts to expand the list of potential people to invite.

invite friends to your event
III. CREATING AN EVENT FOR A FACEBOOK GROUP

Similar to a page, you can create a Facebook event for a Group directly on the Group page:

group event creation

One convenient option you’re given for Groups is that you can opt to invite all group members. That saves time!

you can add all group members by default

Who can “see” group events depends on whether or not your group is Public, Closed, or Secret:

facebook groups

Public Groups: Anyone can see the event.
Closed & Secret Groups: Only Group Members can see the event. If someone who isn’t in a Closed Group, or a Secret Group, tries to visit the event page, this is what they’ll see:

Closed group events - private to members only

Groups with less than 5,000 members can change their privacy status at any time by visiting the privacy settings:

group privacy settings

Groups definitely have more complex options when it comes to privacy settings beyond just events: you can read more directly on Facebook.

********
Good luck and may your events have many happy attendees.

129 Comments

  1. How do you change the event settings (private to public)?

    Posted by Juan C Valentin, October 16, 2016 |

    • Unfortunately, there is no way to do this after the event is created (thanks for nothing, Facebook). You need to create a new event all over again if you need to change the privacy settings.

      Posted by Sarah Mackenzie, October 17, 2016 |

  2. I would like to have the event from my facebook group only available to those group members that are invited. Is this possible? I found out that as soon as i create the group event i can delete it from the group timeline so no one sees it. It still stays in events. However, now that I’m posting information to the event everyone in the group can see these posts….ugh….i deleted them from the timeline also…but i think they are still appearing to some people.

    So…as a small home business what is the best way to have private events (home parties)? I wanted them to be a part of my group so they could see all about my business because I like to keep my personal page separate. I don’t want them part of my FB Page because everyone could see their home address, etc. ANY ADVICE??!! Thank you!

    Posted by Rachel B, November 2, 2016 |

    • If you create an event from within a group, it is automatically visible to all members. You will only be able to to invite people that you are personally friends with.

      My advice is that if you need to create an event for only a certain group of people, you can either 1. Create a private event from your personal profile, separate from the group, or 2. Create a new group only for people you want to attend events.

      Posted by Sarah Mackenzie, November 14, 2016 |

  3. How do you put another persons event that you are participating in.. as an event on your own page?

    Posted by Nancy Eckert, November 3, 2016 |

  4. What is the best method of advertising my dance classes? Through a personal event, group event, or page event? Does it only depend on how many followers I have in each category (how many I can reach via invites) or ?
    Thanks,
    Ruth

    Posted by Ruth Caspary, November 17, 2016 |

    • Hi Ruth,

      Event promotion is a separate, complex subject from this post – but Sprout Social has some good tips here: http://sproutsocial.com/insights/facebook-events/

      If your dance classes are part of your personal business, I’d advise you to create a Facebook Page and create events from there. If your classes involve ongoing sessions, Events may not be the best medium for this. Note that no matter where you create the event from (personal or page), you can only invite people you are personally friends with. If you need to reach more people, consider paying for promotion on Facebook: https://www.facebook.com/business/news/events

      Posted by Sarah Mackenzie, November 21, 2016 |

  5. I would like other people (Like 60 other people) to have the ability to invite THEIR friends and family to the event that I created (dance recital)— is adding them as co-hosts the only way to do this? I do not want to flood their notifications each time someone accepts or declines invitations etc.

    Posted by Vicki, November 22, 2016 |

    • Hi Vicki,

      The only way to allow other people to invite their friends is either to add them as co-hosts, or to make it open to the public in general for anyone to invite people. Anyone can just turn off notifications for an event if they don’t want to get them.

      Posted by Sarah Mackenzie, November 22, 2016 |

  6. I’ve created a private event from my personal account. I do not want invitees to see who else was invited. Also, I don’t want posts or comments on the event. How can I do that?

    Posted by Kate, December 7, 2016 |

    • There is no way to prevent people from posting or commenting on private events – you can only do that with public events. And it looks like Facebook may have removed the ability to hide the guest list? Dang.

      Posted by Sarah Mackenzie, December 8, 2016 |

  7. Is it possible to have other people create events on my Facebook page?

    Posted by Ankita, January 5, 2017 |

  8. I’m creating an event that is not associated with a page I administer, and would like to be able to run it past my co-hosts before making it visible to the public. Is the draft option only available for events related to pages?

    Posted by Pat, January 8, 2017 |

  9. Hi i created an event in the group but would like to make my official page to be the host and not my personal account. How can i do so?

    Posted by Surbhi Bhojania, January 13, 2017 |

  10. Hi Sarah, I have a FB page, and I created an event. I want updates that I publish in my event be visible only to people that joined in, but I notice a lot of my fans see what I post in their news feed, without joining the event. Would it be possible to change settings or whatever so that that doesn’t happen?

    Posted by Tom, January 13, 2017 |

  11. I’m realizing that when creating an event in a closed group, even when members set their notifications to ‘see all’ – they don’t receive notifications of my posts (the host) or when others post. Do you know a way around this?

    Posted by kathy, January 15, 2017 |

  12. Today, I created 3 new future events for a page that I manage. The events appear when I scroll down through the posts on the page, but when I click on the Events tab, it shows “no upcoming events”. Do you know what might be the problem? I would really like them to appear as upcoming events when someone views the page. Thank you, in advance, for any insights you might have into this.

    Posted by Kimberly, January 17, 2017 |

  13. Hi Sarah, When I post on a public event page does that post trigger a notification or a post on my friends news feed even if they are not invited/interested or going to that event?

    Posted by Andrea Sarchet, January 19, 2017 |

    • Hi Andrea,

      I’m a little confused by your question, but I’m interpreting the scenario as follows: There is a public event page, one that you may or may not have created yourself. You want to know that if you post a comment or photo to that page, if other people will see it – including your friends, even if they are not invited to or interested in the event.
      The answer is: Hard to say! 🙂 Honestly, that would require knowing *all* the secrets to the Facebook algorithm, and no one has those except Facebook.

      Posted by Sarah Mackenzie, February 3, 2017 |

  14. How can you prevent undesired photos shown when posting an event on web page?

    Posted by Darryl Conliffe, January 20, 2017 |

    • Hi Darryl,

      When creating an event, Facebook gives you the option to allow people to post to the wall or not. You can choose to not allow other people to post to the event (meaning they won’t be able to put any photos up on the event page).

      Posted by Sarah Mackenzie, February 3, 2017 |

  15. I created a draft for an event and now I can’t find the draft! Can you tell me how to find the draft? Thanks!

    Posted by Virginia Pye, January 27, 2017 |

  16. I have the same problem as Kathy from Jan 17, 2017. I promised all these people that they would receive notifications when other people posted within the event and it seems that is not happening!! Help!

    Posted by Rebekah, February 2, 2017 |

    • Hi Rebekah,

      I understand – it can be frustrating when Facebook doesn’t show you things! Facebook Pages offer the option to follow them and select to “See First” in your newsfeed. But Facebook Events do not have that option. I wish they did. 🙁

      I would just do your best to make sure people know to check back in often about the event, and also – if there are critical updates you need someone to see, you can also type @name and it will tag them so they do get a notification.

      Also: my impression is that if someone posts to the event that is also an event host or co-host (https://www.facebook.com/help/215235325174804) , all attendees will get a notification, because it’s from a page manager. But it’s very possible that users won’t always get notification when other other regular attendees post in the event.

      Posted by Sarah Mackenzie, February 3, 2017 |

  17. Hi Sarah,

    Do you know if there is anyway to add events to my business page and not hit everyone’s News feed? I have 500 likes on my business page and want to send out newsfeed posts occasionally but every event I add seems to hit everyone’s newsfeed that has liked my page. Not good when events are far out as November! If I save to draft or schedule for a later posting its not showing on my events list.

    Thanks in advance!

    Posted by Donna, February 5, 2017 |

    • Hi Donna,

      To be honest, I am a bit confused by this question. It looks like you have the opposite problem of most people, who wish their events would always hit everyone’s news feed. I do not know of any way stop your page from showing up in people’s feeds if they have liked the page or if they’ve been invited to the event, etc., apart from requesting people to unfollow your page (which makes no sense). I think you’re just going to have to weigh your options in terms of what is better for you?

      Posted by Sarah Mackenzie, February 7, 2017 |

  18. I created an event from my personal page and it only allowed me to invite 500 people. I deleted some people because there were others who would be a better fit for the event and it won’t allow me to invite any more people even though there are less than 500 people invited. One of my co-hosts can only invite 50 people. Do you know if am event from a business page has the same limitations? Thanks in advance for your reply.

    Posted by Carl, February 7, 2017 |

    • Hi Carl,

      It looks like you may need to wait until more people respond. Facebook has settings that try to prevent page owners from sending out too many invites at once: https://www.facebook.com/help/community/question/?id=10100401947371504 According to Facebook, they limit invites to 500 per user no matter what, so you may need to add more co-hosts and ask for their help.

      Posted by Sarah Mackenzie, February 7, 2017 |

  19. I created an event, then clicked “Save Draft.” Where do I find the draft? It’s not showing up anywhere!

    Posted by Heather, February 8, 2017 |

  20. An editor (I am the administrator) on one of our businesses pages created an event and anytime I try to reply to a comment on the event it replies from my personal account. Is this because I didn’t create the event? Can I change this? I have since deleted his role as editor on our page.

    Posted by Beth, February 23, 2017 |

    • Hi Beth,

      Hmm – I’m not sure about that one, good question. You may want see if it makes a difference if you are also a host of the event? Maybe, unless you’re a host, it comments as yourself? This is just a guess, but maybe next time try making sure the event creator also adds you as a host.

      Posted by Sarah Mackenzie, February 24, 2017 |

  21. Can I make a page’s public event co-hosted by a group?

    Posted by Janae, March 2, 2017 |

    • Hi Jane, Only individual people can host an event. But you and others can definitely invite more than one friend to host?

      Posted by Sarah Mackenzie, March 3, 2017 |

  22. Hi Sarah,
    I’m a page admin and we just had a big facebook event. I had people tell me they shared photos with their check in to the event — is there a way to see these photos? They’re neither under “check-ins” on the admin page, nor are they in the FB event group discussion. Do these live on the individual FB users’ pages and we’re unable to see an aggregate of photos checked in to the event? Thanks!

    Posted by Kristine R., March 8, 2017 |

    • Hi Kristine,

      I’m not sure about this one – I’d need to create an event and then do some testing to see what the answer is. My initial hunch is that perhaps privacy settings prevent some users from seeing these photos, perhaps you’d need to be friends with them too? Thanks.

      Posted by Sarah Mackenzie, March 8, 2017 |

  23. The rules for events are very bad. I am an artist and want to get as many people as possible to my event. I REALLY WANT guests to be able to invite others. I want the event to be public. I do not want a limit on how many people I can invite. I have nearly 3,000 fb friends. And this is publicity, so yes, I want to invite many, many more people than the limit. I would be willing to even buy the ability to make more invites, but FB doesn’t even give that option. WHY????

    Posted by Chavisa, March 8, 2017 |

    • Hi Chavisa,

      Probably because Facebook wants to avoid people abusing the system and spamming people with event invites, so they limit the # of invites, and make it so you can only invite friends.

      To increase reach to as many people as possible, I would make the event public, and also consider investing in paid advertising for your event: https://www.facebook.com/business/help/380628382074604

      Posted by Sarah Mackenzie, March 8, 2017 |

  24. I think it’s absolutely ridiculous that you can’t change the event from private to public. Facebook failed on this. Someone accidentally created a private event which many people replied yes to so we don’t want to create a new event again. Now I can’t share the event to my page. 🙁 I really dislike FB sometimes.

    Posted by Kage, March 10, 2017 |

  25. I created a private event page for my Mom’s surprise birthday party and did not invite my Mom (for obvious reasons). However, I uploaded a picture of her on a post and it automatically tagged her “with Hermi Theobald”. It doesn’t look like the link to the tag is live (it’s greyed out), but will she be able to see it now?

    Posted by Cathy, March 16, 2017 |

    • Hi Cathy,

      If she’s not invited to the private event, then she shouldn’t be able see any of the photos or any of the content uploaded to that specific event. Even if someone is “automatically” tagged, it doesn’t matter – they should never be able to see it.

      Posted by Sarah Mackenzie, March 17, 2017 |

  26. I posted an event that is public. I boosted the post and am getting people hitting the “interested” and “going” response on that event announcement. If I write an event update on the comments section of the event announcement will all of those people see it?

    Posted by Ria, March 18, 2017 |

    • Hi Ria,

      It’s hard to know for sure if anyone will see an announcement (depends if they even login to Facebook), but if people have already indicated an interest in the event, they should get a notification within their Facebook notifications about any updates that you make to the page.

      Posted by Sarah Mackenzie, March 20, 2017 |

  27. Hi, I created a private event on accident and now I cant change it to public. I did duplicate the event so that one is public. Is there anyway I can now delete the private one without deleting the public one?

    Posted by Felicia, March 20, 2017 |

    • Feel free to delete the private event – it won’t have any effect on the separate, public event. 🙂

      Posted by Sarah Mackenzie, March 20, 2017 |

  28. Sarah, is there any way that you are aware of to prevent people from posting in a private event hosted by an individual and not a page? I only want hosts to be able to post, is this possible?

    Posted by Travis Anderson, March 20, 2017 |

    • Hi Travis – Hmm, yeah, I don’t see any setting within private events where you can block people from posting comments.

      Posted by Sarah Mackenzie, March 21, 2017 |

  29. Is it possible for a Host to ask invitees if they can make an event via notifications or is that just a random Facebook notification feature?

    Posted by chris, March 27, 2017 |

    • The primary way that people RSVP for an event is to confirm they’re attending directly on the Facebook page (where they will appear in the list of attendees of you to see). It’s a side benefit that sometimes you might get a notification when someone confirms they’re attending, but I wouldn’t count on this to keep track of all of your RSVPs.

      Posted by Sarah Mackenzie, March 28, 2017 |

  30. Hi, I had a lot of interest in an event but only 20 people maximum could attend. I want to keep the contacts of the others who were interested so that I can invite them next time. How do I do that?

    Posted by Jo, March 28, 2017 |

    • Hmm – well, best way would be to simply make a note of each person who marked themselves as interested. If you are friends with them, then you can invite them to the next event. If you aren’t, it may not be possible to invite them – but you can also post an update for the existing event, say something like “Hello! I noticed there were many people interested but not all could attend. Please see here: (link to event.) for a new event we’ve created.”

      Posted by Sarah Mackenzie, March 31, 2017 |

  31. Hello! I was wondering if there is a way to have just one weekly post showing all events coming for that week, instead of posting them all individually? For example, if you have a business but there’s a small event space inside that business, is there a way to just post a weekly “here’s the events for the week!” post on the business page, instead of crowding up your timeline with each event posted separately? I hope I explained that well. Thanks!

    Posted by Lauren, March 30, 2017 |

    • Hi Lauren,

      Facebook’s events interface is pretty rigid, requiring you to have just one start time and end time. That doesn’t allow for multiple events very easily. You kinda have to post each one individually:(

      My mother-in-law does estate sales that run over two days, and on Facebook, it looks like they start at 10am on Saturday and go all the way until 5pm on Sunday (lol). There’s not much we can do about it, but we also post the hours on the event description so people know what is what.

      Posted by Sarah Mackenzie, March 31, 2017 |

  32. Hi, this is a helpful page! I should also add that private events don’t have ticket links. Another annoyance…

    Posted by Kristen B Caven, April 1, 2017 |

  33. https://www.facebook.com/groups/130115850379690/events/?past

    Something funny is going on with the groups event page. If I look at past it shows the shared events from the members. I shared 2 upcoming events but one shows on my computer and the other on my phone. But no where doe sit show both :/. Any clue how to solve this?

    Posted by Frank, April 6, 2017 |

    • Hi Frank – Hmm, I’m sorry but it’s a little hard for me to replicate that situation or troubleshoot from here. If you’re referring to the events displaying in the FB feed from your share, it can be hard to predict what will always show up there. The best way to confirm you successfully shared an event is to view it on your personal page…

      Posted by Sarah Mackenzie, April 6, 2017 |

  34. I’ve taken over as admin for a business page. When we create events, there are two people automatically invited every time. They no longer work with us and shouldn’t be invited, yet there is no way to un-invite them. I’ve asked FB a couple of times now how to address this and they offer no solutions. Why would these people be automatically invited?? The business has a not-so-great relationship with one of them, and I’m concerned he’s going to show up to an event, which would be horrible. I would appreciate any help!

    Posted by Stephanie, April 7, 2017 |

    • Hi Stephanie,

      I’ve never heard of a situation like this – very weird. I personally don’t get how you could manage to invite anyone without being friends with them (?). This is just a wild guess, but maybe they subscribed to the page events a long time ago. I don’t think Facebook has an event subscription button anymore, but looks they used to (http://www.digitaltrends.com/mobile/facebook-artist-tour-subscribe-button-news/). Another idea is maybe to double-check all of your page settings, and make sure they’re still not associated w the account anywhere. You might also try posting this question in a Facebook community help center: https://www.facebook.com/help/community

      Posted by Sarah Mackenzie, April 7, 2017 |

  35. Hello. Hope you can help! I created an event for a joint event between my page and another page. My page and the other page are bot co hosts. However, the event shows up in the newsfeed as my pages event, it doesn’t say my page and their page. So in the events section in their page the event doesn’t show up and when they share the event to their fans, it shows up as only my event (even though both our names are written in the description). Possible to change this?

    Posted by Kate, April 11, 2017 |

  36. Hello, I’ve had admins of groups create events which I’be been invited to. But when I open up the event I don’t have the option to click interested, maybe, going or can’t go. The only option given for me to click is invite. Is there an easy fix for this so I can let the admins aware of my intreat of the event? Thank you

    Posted by Kathy, April 12, 2017 |

    • Hi Kate – Are you also an admin of the other page? You need to be an admin of the other page too in order to fully add them as a co-host.

      Posted by Sarah Mackenzie, April 12, 2017 |

  37. I am the admin of an open group. I want to do a monthly event for the group, but there is no ‘Event’ button as shown above. How can fix that?

    Posted by Beth Bowles, April 13, 2017 |

  38. Hi, I created a facebook event with my page. I have to cancel the event and would like to invite all people who were interested or wanted to participate in the event to like my page. Is there an option for that?
    Thank you!

    Posted by Caro, April 14, 2017 |

    • There’s no explicit option to do that on Facebook – you can generally only invite someone to like a page if they are friends with you. However, you *can* post a general update in the event to let people know you have to cancel it, but invite them to stay in touch, etc. Many users will get a notification of your update, if they’ve marked they are interested or attending.

      Posted by Sarah Mackenzie, April 14, 2017 |

  39. Hi, Sarah, this post is really helpful, cleared up lots of my confusions about evens.
    One thing I still struggle with is that, I came across some group events which seem to hosted by pages (cos there is “like” on the bottom of their cover photo), like these two (they are in Chinese)
    https://www.facebook.com/events/1785914954953311/
    https://www.facebook.com/events/185683615176591/

    how do they do that? Can a page be added to a group? If not, how does a page host a event within a group?
    Because I admin my company’s page, and now want to collaborate with a group by hosting a event in that group, and i don’t want to host via my personal account, HELP!

    Posted by Ginny, April 17, 2017 |

  40. If I click the share events button on a page will it automatically update if that page adds a new event?

    Posted by Shaun, April 19, 2017 |

    • The share button only works for that one single instance and event that you share. If a page adds another event, you’d have to also click the share button to share that brand-new event.

      Posted by Sarah Mackenzie, April 19, 2017 |

  41. Hi Sara, thank you so much for all the answers and support you have offered. I have read through all the above questions and did not see an answer that covered my question. I created an event that was supposed to be private (it’s an educational event). It was late and I was tired and accidentally created it from my FB business page (and of course “private” is not an option there). My question is, can people on my FB business page, that are not participating in the event, see the posts inside the event? Or can friends of event attendees see the posts and comments in the event, if they are not part of the event?

    Posted by Sandy Dieterich, April 19, 2017 |

    • Hi Sandy,

      If it’s a public event, anyone (yes, anyone) on Facebook will be able to see it. If it’s important to you to keep the event private, I would just delete it and start fresh. I’m sure everyone will understand, and appreciate if it’s created anew as a private event if that’s the way it’s supposed to be. 🙂 🙂

      Posted by Sarah Mackenzie, April 19, 2017 |

  42. I am member (not admin) of some (private) groups, and when i create a group event into the group, i am not shown as a host.
    An administrator tried to add me as a host, but it didnt work.

    If an administrator creates an event, he is sometimes shown as a host (4 going… hosted by: Name of the admin), sometimes not. If he is shown, there is also a button “message host” to write him a personal message.

    How is it possible wo create an group event as group-member and being listed as a host?

    Posted by Andre, May 3, 2017 |

  43. Does FB send a reminder to those who haven’t RSVPd that they need to? Or is there a way I can activate that!

    Posted by Monica Russell, May 4, 2017 |

    • Hi Monica,

      There’s no explicit function to send a reminder, but if you post an update in the event, the invitees will often get a notification about your post.

      Posted by Sarah Mackenzie, May 4, 2017 |

  44. Hi Sarah: This is a great web site. Thanks!

    I post several weekly public events to Facebook. Since they are repeating weekly events, I use “DUPLICATE” to make the new events each week.

    I have not been able to find a way to copy the guest list from one event to the new “duplicate” event, perhaps because these are public events.

    Is there any way to duplicate the guest list when I duplicate the public event? Or any other way to easily and automatically invite several hundred people each week, instead of manually inviting them every time?

    (By the way, I know that people can also see the events in a Facebook group, but that doesn’t seem to have the same effect as when people get a direct invitation.)

    Posted by David, May 10, 2017 |

    • Hi David,

      Boy, I wish there was a way to do that too for Facebook pages. My mother-in-law does estate sales, and every time she has one I have to manually invite over 100 of my local friends. 🙂 When you create an event as a page, it can copy the event, but it won’t export the guest list. If you created this as a personal event, you CAN export the guest list (the option appears right in the drop down) – but Facebook Pages can’t.

      Posted by Sarah Mackenzie, May 10, 2017 |

    • Hold Up – Facebook appears to have recently just added the ability export the guest list for page events too! A few days ago I couldn’t do this, but now I see there’s an option right in the drop-down, near the feature to duplicate.

      Posted by Sarah Mackenzie, May 12, 2017 |

  45. I live on a small island and had created a FB Group specifically for events as both a planning tool and a public events calendar. Event creators would join the group, and then everyone posted their planned and actual events. It worked well for quite a while, but then events would be created and a post of that event creation would be on the main page, but some of the events themself would NOT appear in the Events tab, which was the whole point of the exercise–to have them ALL in chronological order. Sometimes they would appear later, but usually not.

    I since created a FB Page for the same function, with settings so that anyone can post and I then approve them. I assumed (silly me) that meant that anyone would also be able to create an event, but it appears not. Thanks to a msg above, I’m hoping that if I make all the events creators into Page Editors, they’ll then be able to create their own events. Is that right? And thanks hugely for all of the information you provide here!

    Posted by Dee, May 11, 2017 |

    • Hello! It’s a bit hard for me to understand everything that’s going on here, but it’s definitely the case that you need to be a Page Editor in order to create an event on behalf of that page. So if you have a page and you’d like several different people to create events for that page, then just make them editors too. Hope this helps!

      Posted by Sarah Mackenzie, May 11, 2017 |

  46. On the Events layout, when I’m viewing the event on a laptop, I am not seeing a way to message guests individually. Is there a new option? I only see it available when viewing on my phone.

    Posted by Lisa, May 16, 2017 |

  47. Hi Sarah,

    So with working three jobs, I have never had the time or desire to be “on” FB. Now I find myself in a situation where, for two separate private FB groups [related to courses I am currently enrolled in online], I have to join. Is there a way to keep myself totally private/anonymous on FB except for these two private groups?

    Thanks for any help you might share,
    Gloria

    Posted by Gloria, May 31, 2017 |

    • Hi Gloria,

      Well, it sounds like you need to join Facebook in order to take advantage of the private Facebook groups. And IMHO that’s a good thing, since I’m sure a lot of valuable advice, feedback, and even healthy ranting could be shared there.

      Facebook is what you make of it. If you only want to use it to access those groups, then it’s totally okay do that. You don’t need to accept any outside “friends”, or post anything to your personal page at all. Since the groups are private, no one outside of the groups will be able to see anything if they’re not a member.

      When it comes to your own account, you can make it extremely secure. While Facebook does ask that you use your real name (and I’m sure your fellow group members would appreciate that too), you can enable strict security settings. Someone could write a separate post about this, but here’s some more info here: http://facecrooks.com/Internet-Safety-Privacy/how-to-lockdown-your-facebook-account-for-maximum-privacy-and-security.html/ You can prevent people from sending you friend requests, messages, or from seeing anything on your profile by default other than your profile photo. If you don’t post photos or updates in the first place, it will practically be like you don’t have an account anyway.

      Finally – I’d encourage you to tolerate Facebook for the good things it can offer. My father, for example, only uses his account to view and comment on photos of his adorable granddaughter. Even though his own profile is almost blank and he barely has any “friends”, it doesn’t matter. For him, that is the perfect way to use Facebook.

      Posted by Sarah Mackenzie, May 31, 2017 |

  48. I posted a public event, Its a casual thing. People over to my house to watch a ballgame. Well no one showed interest or clicked attending, so I ended up inviting 10-12 people. My question is, can those who were not explicitly invited see that other people were in fact “invited”?

    Posted by Dana B, May 31, 2017 |

    • If it’s a public event (not private), then there’s actually not even an option to hide the guest list. That means anyone can see the guest list – even people who weren’t invited. If you’re afraid of leaving people out, you can always post an update on the on the event page to let you know if others should be invited? Also, unless you invite people, it’s possible no one will get a notification about the event or even know you created it. So I definitely recommend always inviting at least some people. 🙂

      Posted by Sarah Mackenzie, June 1, 2017 |

  49. Hi! I created an event, but it is attached to my Facebook account. I need to add a page as a co-host but it will not let me. I liked the page but it will not pop up for me, do you know how to fix that? or what to do?

    Posted by Hannah, June 5, 2017 |

    • Hi Hannah – It doesn’t look like Facebook allows pages to be co-hosts of personal events. A workaround would be to create the event from the page instead of your personal account, and then they can add you as a co-host?

      Posted by Sarah Mackenzie, June 6, 2017 |

  50. Wow, am I ever glad I found you and this site! I am a Page admin for several clients. One of them is not happy that the invite for her event this weekend is posted in several Group Event calendars, because I had to create it – so I am the host instead of her Page. I know I can add an event from Page to Page calendarI admin; but not a Group? I looked and several of the other events posted in the groups are by Pages, they are the host not a personal account, how did that happen?!

    Posted by Sharyl, June 6, 2017 |

    • It’s a bit hard for me to understand what you’re trying to describe, but if your personal account is the host, instead of her page, then I’d delete the event and start over again. Make sure that you’re an admin of the page, and then create the event *directly from* the page.

      Posted by Sarah Mackenzie, June 7, 2017 |

      • Hi Sarah, thanks; yes I am an admin on her page; and yes! would definitely delete the event I created and want to start over. But I don’t understand how you *create the event directly from the page* to post into a Group?

        Posted by Sharyl, June 7, 2017 |

        • Hi Sheryl – If this is for a Facebook group, see the instructions above: III. CREATING AN EVENT FOR A FACEBOOK GROUP

          Posted by Sarah Mackenzie, June 7, 2017 |

          • Hi Sarah, no, my question is: can you share a Page Event to A Group; and can you create Group events as the Page? I am admin for several Pages for clients; I know Events can easily be shared Page to Page. I’m also in several groups so we can promote the events. I would rather share the original Page event to the Group(s). But all the FB support I’ve searched says you can not share Page Events to Groups. However, I can see in the Groups that there are, Events with Pages as host and I’m trying to find out how that was done! I created Group events but FB doesn’t not give the option to create/host as a Page(s) I manage. Only let’s me create as myself. I do not want to be the host for my clients’ events – they are the hosts. I even wrote to an admin on one of the Groups, and HE does not know how Events in his Group show up in the Events tab hosted by Pages, not individuals.

            Posted by Sharyl, June 7, 2017 |

          • Hi Sharyl – It doesn’t look like that’s possible, nor am I able to recreate a scenario like the one you describe, where Pages and Groups are able to cohost events with each other. As far as I can tell, Page Events only give you the ability to add another Page or a Friend as a cohost. Group Events only give you the ability to only add Friends as a cohost.

            Posted by Sarah Mackenzie, June 8, 2017 |

  51. Hi Sarah, ok, then I am completely baffled. I am looking at the Groups I am in, on the Event tab and they all have Events that are hosted by Pages. I don’t understand then how this is happening!

    Posted by Sharyl, June 8, 2017 |

  52. Hi Sarah,
    I created a private event, but allowed guests to invite friends (I was just afraid I was forgetting some people). Later, I remembered some other people to invite, so tried to add them. Their names came up greyed out with the description “already invited.” So, I’m assuming that the people I invited first actually sent them an invite already (which is great). My question is, though, does the “Invited” number change? And do the people that guests invite appear on the actual guest list? I am hoping that everyone invited is going to see who is coming (and that I can see how many). So far though, the # invited and the guest list doesn’t appear to have changed.

    Posted by Heather, June 11, 2017 |

  53. We are having a high school reunuib. I’m trying to figure how to set up so we have multiple hosts? Which one is better? Have suggestions or advice greatly appreciated. Thanks!

    Posted by Jen, June 13, 2017 |

    • Hi Jen – You can add anyone you are friends with as a co-host. Just click “edit” on the event to do so and there’s an area to add hosts. You do have to be friends with the person in order to add them. Hope this helps.

      Posted by Sarah Mackenzie, June 13, 2017 |

  54. Hi Sarah,

    I created a closed group which allowed any member to add additional members. I then created a private event, hosted by the group, with another co-host. Facebook allowed us to send out the invitation to the entire group, which included those we were not personally friends with. Great! A few days later, more members were added by guests. However, Facebook will not allow us to add those new people to the invitation unless we are personally friends with them (Not great!) Is there a way to add these new people without personally friending them? Also, what is the best way to promote the event on the group page as we get closer to the date? Can we post a link to the event as a post/reminder to sign up? If so, would everyone in the group be able to access it, even those that came in after the invitation was sent? Thanks for any insight here!

    Posted by Kristen Bala, June 13, 2017 |

    • Hi Kristen! Unfortunately, you can’t invite people to Facebook event without being their friend. This is actually a GOOD thing. Otherwise, anyone could spam anyone by inviting them to random events. However, it’s definitely frustrating if you can’t add new members of the group.
      I would suggest sharing the event to the group page itself for sure (just go to “share” and share to your own group page). You can also post updates within the group itself, as well as the event itself, to reiterate that everyone is invited, but that new members may not have been automatically added.
      Also, if the private event is hosted by the group, then I believe that anyone in the group should be able to see it, even if they’re not invited – I’d hope Facebook engineers would be savvy enough to figure that one out. 😉 However, I haven’t been able to test this for certain.

      Posted by Sarah Mackenzie, June 14, 2017 |

  55. As the host of an event, I’m not able to see the insights. I wish to know how many people have viewed my event. How could I go about this?

    Posted by Harsimran Juneja, June 22, 2017 |

    • Unfortunately, Facebook doesn’t provide this level of reporting for events. 🙁

      Posted by Sarah Mackenzie, June 22, 2017 |

  56. Hi Sarah,

    I’m creating an event a high school reunion from a closed group page(our high school group page). I know that I click more/create event to start the process. My questions are (sorry, I’ve never done this before) – is the page in draft form (hidden), until I invite people (e.g., can I save it and return to it later?). Also, I read several times above that I can only invite people to events who are my friends?? So… does this mean that the invitation would not go to all members of the group?? Perhaps, I am misunderstanding this. Finally, I am creating this event within the group page because (1) attendees want to see who is coming to the reunion (everyone already knows it is happening and are purchasing tickets; and (2) to provide information regarding hotels, transport, etc. in an organized fashion (right now, it is all over the place). I thought I could accomplish the former by sending an invite; the folks that accepted would give us our list, and the latter by adding “categories” to the event with the applicable info. Can I do this on an event page? Or is there a better way to accomplish this? Oops, one more, someone said you cannot add a ticket link? It would be nice to have that as well, as there are still tickets available. Thanks SO much for your time!!

    Posted by Jen, June 23, 2017 |

    • Hi Jen,

      1. There isn’t a draft mode, but it’s super easy to edit an event after you create it.
      2. You can only invite your friends, so you may want to add other hosts so they can invite others.
      3. I’m not sure if Group Events have an explicit field for the ticket URL – but just include the link in the event description. You can include all sorts of info there (transport, hotels, etc.).
      4. I am NOT an expert on reunion planning, but Facebook probably isn’t the only place you’ll want to invite people. See also: https://www.reuniondb.com and https://reuniondb.com/reunion_files/10_Important_Facebook_Tips_When_Planning_A_High_School_Reunion.pdf

      Posted by Sarah Mackenzie, June 23, 2017 |

  57. Hi Sarah,
    My friends have created a secret event for a group of us but i accidently clicked declined instead of going, and they cant re invite or delete me off the list to re-add. Is there a way they can invite be again or does facebook not allow this action to happen again?

    Regards Simon

    Posted by Simon, June 26, 2017 |

    • Hi Simon – Hmm, that seems like a pretty weird bug. I’m sorry, but I’m not sure what you could do about that, other than recreating the entire event all over again. 🙁 At least you’re in touch with the event organizers and can still coordinate w them / let them know you’ll be attending, even if not via the event page itself.

      Posted by Sarah Mackenzie, June 26, 2017 |

  58. Hello. How do you get an event you created published and listed with other events on Facebook. We created the event through a page but it wasn’t grouped together with other events that are relevant or on the same day. I hope I explained myself. Thank you. Charlie.

    Posted by Charlie, June 27, 2017 |

  59. How can I see who I’ve invited to my public event?

    Posted by Jonell, June 29, 2017 |

    • Facebook’s interface isn’t very clear, but at the bottom of a public event (at least, as of June 2017), there’s an area you to see who is going and who is interested. It looks similar to this: 1 Going · 0 Interested If you click on it, it generates a pop-up where you can see who is invited too.

      Posted by Sarah Mackenzie, June 30, 2017 |

  60. How can I allow guests to post on my event page? I don’t have the two tabs where you go to discussion. I can’t find how to open it up for posting from guests.

    Posted by Angie Foley, June 30, 2017 |

    • Click on “edit event” to change the settings, there is an option to allow guests to post on the page.

      Posted by Sarah Mackenzie, June 30, 2017 |

  61. I have created an event from a FB page that I manage. I added an additional host and she isn’t receiving notifications when I post on the event page. At one point, I use to receive a notification as well. I’m worried that no one else is receiving notifications as well. Any advice on how to make sure others are notified?

    Posted by Christina Rutledge, July 6, 2017 |

    • Hi Christina – Go to the Event homepage, and click the “…” to get the dropdown of additional options. Select “Notification Settings” and a pop up window will appear with a variety of different notifications you can subscribe to, from “All Notifications – Any time posts are made in this event” to “Host Updates Only – Any time a host posts in this event”. things.

      Note that this applies on a personal account level only (you can’t force other people to get notifications), so each person that wants to get notifications needs to select this option from their own account.

      Posted by Sarah Mackenzie, July 7, 2017 |

  62. I am the admin of a closed group and of a public page for the same group. My thought was if I made an event from this public page, then when I shared it to the closed group it would have a share button.

    It isn’t happening that way. I don’t understand why sometimes an event will have a share button and sometimes it won’t. BTW these are all public events I’m creating.

    We have a network of closed groups and we want to share events between us. Right now mostly we just copy and past the link but then am I correct that the events are not linked, so you don’t have an accurate number of who is interested, etc. etc. That’s why I wanted a share button. Any help would be appreciated.

    Posted by Jody Coss, July 14, 2017 |

    • Hi Jody – Unfortunately it’s a little hard for me to test this out myself, but it makes sense that there would not be a share button for a public page’s event within a different closed group. An event can only be associated with either a group, *or* an page. In the meantime, to let members of the closed group know about the public event, I’d just continue to share the link and encourage them to RSVP and interact on the public event’s page. 🙂

      Posted by Sarah Mackenzie, July 14, 2017 |

  63. Hi Sarah, I’m hoping you can help me add a calendar to a FB page I manage. The public page has an events section where it chronologically lists the events, but I want a calendar view. I know calendar views exist in Groups. Hoping they exist in Pages too. Thank you.

    Posted by Stacey, July 26, 2017 |

    • Hi Stacey – I don’t know that calendar view exists for pages, unfortunately. 🙁

      Posted by Sarah Mackenzie, July 27, 2017 |

  64. I’m really frustrated by two things. First, I created a public event page for my late husband’s celebration of life/memorial. Now I see no option on the event page to see who’s “coming,” “interested,” or “invited.” I know I did see the responses at one time, but I can’t find any way to find them now!! How can I find out who’s coming??
    The other frustration is that when I was messaging many of my husband’s FB friends about going to the event page and requesting to join the group in order to find info about the memorial, I got blocked by FB with the warning that it looked like I was doing something not allowed. I had not exceeded the limit of how many I could invite–I think I had only done 60 or so, but I had copied and pasted the same message to all the people I was inviting–not to the event, but just to visit the event page if interested, and request to join the group if they want. How can I continue sending these messages to his FB friends??

    Posted by Joanne Paciello, August 1, 2017 |

    • Joanne,

      I’m sorry this has been so frustrating for you. To see who is coming to the event, visit the event page itself. There will be a boxed section in the middle, somewhat near the top of the page, that shows users who are going and interested.

      Regarding Facebook blocking you from sending messages, it sounds like you triggered Facebook’s spam blocking. Sending too many messages at once – especially messages that contain the same content – could be flagged as spam. This article has some more information: https://turbofuture.com/internet/sendmessagesonfacebookwolimitsblocks. I would continue to send messages, but not all at once, and if possible, maybe try to mix up the words a bit too. Good luck. 🙂

      Posted by Sarah Mackenzie, August 1, 2017 |

  65. Hi Sarah,

    I have read all the previous comments and don’t see this problem addressed. I have a Public group where I created an event. I am able to invite group members, but not nonmembers – even though the group is public and can be seen by anyone. Is there a way to invite friends that aren’t group members? Thanks!

    Posted by Dana, August 29, 2017 |

    • Hi Dana,

      If the event was created for a specific group, then it sounds like it may not be possible to invite non-members… Groups behave differently than pages, where it is possible to invite people that haven’t “liked” the page.

      Posted by Sarah Mackenzie, August 30, 2017 |

  66. Hi Sarah – I set up a Facebook Event and needed to extend it by 1 day. How do I do that once the event has started. I keep getting a message that I can’t change the date because the event is in the past, but the event is still active. I’ve tried multiple fixes for this including the Chrome “Inspect Element” to try to change it with no luck. I’m going to lose all of the posts and comments unless I find a way to extend the date.

    Posted by Susan Lewis, August 29, 2017 |

    • Hi Susan,
      I tested this out by creating an event. At first I was able to easily change the times, but after a few hours went by, I was no longer able to. It looks like Facebook has a (kind of annoying) setting that prevents you from extending the end date, which is too bad.

      Posted by Sarah Mackenzie, August 30, 2017 |

  67. I created a public event in a page that I manage. Now I want to change it to a public event from my personal profile. Can I do this?

    Posted by Hadeel Haider, September 3, 2017 |

    • Hi Hadeel – Unfortunately there’s no way to switch an event created from a page to an event created from someone’s personal profile. Sorry. 🙁

      Posted by Sarah Mackenzie, September 5, 2017 |

  68. I am creating events for my group. I am not attending, but they keep adding me. how do I remove myself.

    Posted by Jeff Roteman, September 5, 2017 |

  69. If I have a group and I am hosting an event, can members add their friends to the event without being friends?

    Posted by Heather, September 7, 2017 |

    • Hi Heather,

      My impression is that for you can’t invite anyone you’re not friends with to any event, unless it’s for a Group event, because Group events will allow you to invite Group members (even if you’re not personally friends w them).

      Posted by Sarah Mackenzie, September 11, 2017 |

  70. Hi Sarah,

    I am the admin of a Facebook group for which I’m constantly creating events for. Recently I’ve only been able to invite the people in the group I am friends with, is there a way around this?
    Thanks in advance,

    Posted by Jonathan, September 13, 2017 |

    • Hi Jonathan,

      My impression is that if you’re in a group (vs a page), it should provide an option to invite everyone in the group? But if Facebook has recently changed this, not sure if there is away around that.

      Posted by Sarah Mackenzie, September 14, 2017 |