We’re excited to offer an engaging opportunity for an experienced Full-Charge Bookkeeper & HR Benefits Lead to join our team full-time. This role offers the flexibility to work on-site, fully remote, or a hybrid combination of both, with occasional periodic visits to our office as needed.
Here’s where it gets interesting … you’re one of those ‘balanced brain’ people. You're not just a numbers person; you’re a people person too. This position is responsible for managing the day-to-day accounting operations while serving as the primary point of contact for employee benefits and related HR administration. You’ll interact with FINE leaders, project managers, and staff, as well as having some contact with clients and vendors.
Our ideal candidate is a highly organized, detail-oriented, approachable professional who thrives independently, maintains strict confidentiality, and balances financial rigor with people-focused support.
Things You'll Do Include:
Accounting & Bookkeeping
- Oversee the complete accounting cycle, including accounts payable, accounts receivable, bank reconciliations, general ledger maintenance, month-end close, and financial reporting.
- Support project managers with accounting-related tasks such as monthly billings and work-in-process calculations.
- Monitor and report on cash flow.
- Maintain accurate records of fixed assets, prepaid expenses, accruals, and other balance sheet accounts.
- Identify discrepancies, investigate variances, and resolve accounting issues promptly.
- Maintain appropriate internal controls and financial documentation.
- Prepare information and supporting documentation for tax filings, audits, and outside accountants.
- Assist with annual censuses, budgeting, forecasting, and financial analysis as needed.
Payroll & HR Administration
- Coordinate payroll processing and ensure payroll information is accurate and submitted on time.
- Maintain accurate employee records related to compensation, deductions, benefits, and employment status.
- Coordinate with payroll providers and other HR vendors.
- Maintain confidentiality of employee, payroll, financial, and benefits information.
Employee Benefits Administration
- Serve as the primary contact for employees regarding company benefit programs, including health, dental, vision, life, disability, retirement, and other company-sponsored programs, as applicable.
- Assist with onboarding and offboarding processes, including benefits enrollment and termination requirements.
- Reconcile benefit invoices and payroll deductions to ensure accuracy.
- Coordinate annual open enrollment activities and employee communications.
HR Support & Compliance
- Assist with updating employee policies, procedures, and HR documentation.
- Support management with employee-related administrative needs.
- Work with payroll provider, benefits broker, insurance carriers, HR consultants, retirement plan providers, and other benefit vendors to resolve issues.
- Assist with compliance-related requirements, notices, filings, and documentation associated with employee benefit programs.
- Stay informed about changes affecting company benefit plans and communicate relevant information to management and employees.
- Maintain a high level of confidentiality when handling sensitive employee and company information.
Traits and Experience:
Qualifications
- Financial & HR Expertise: 3–5+ years of full-cycle bookkeeping, financial reporting, payroll processing, and benefits administration.
- Technical Skills: Proficient with QuickBooks Online, Excel, and Google Sheets.
- Professional Attributes: Highly organized, detail-oriented, effective collaborator, adaptable across tight deadlines, and trusted with sensitive data.
Next-Level Qualifications
- Agency Experience: Background in creative agency operations.
- Software: Experience with Rippling (HRIS/payroll) or Harvest (time tracking).
- Education: Associate or Bachelor’s degree in Accounting or Business (or equivalent experience).